ORGANIZATION PROFILE
ORGANIZATION’S NAME
Empresa de Energía del Archipiélago de San Andrés, Providencia y Santa Catalina S.A. E.S.P.-EEDAS
DESCRIPTION OF THE ORGANIZATION’S ACTIVITIES.
EEDAS S.A. E.S.P. is a company oriented to carry out advisory, consulting and auditing activities in public services; as well as the design, formulation and execution of projects based on renewable energy and energy efficiency that contribute to the socioeconomic well-being of the community. For this, it has extensive experience in public service activities and in the development and implementation of environmentally friendly energy projects.
On the subject of auditing, our product is the monthly issuance of the Auditing Report, to the contract supervisor, through which the obligations established in the Concession Contract No. 067 of 2009 are monitored and controlled, of the obligations establish which is to provide energy service in the Archipelago of San Andrés, Providencia and Santa Catalina.
With the approved and executed projects, the aim is to strengthen and promote the use of Non-Conventional Renewable Energy Sources, for the generation of electricity and through energy efficiency programs (talks and dissemination), the aim is to raise awareness in the community in the rational use of electrical energy.
HEADQUARTERS LOCATION
The company is located in the Department of San Andrés Island and is located at Calle 1 No. 1B-58, Punta Hansa Sector, Newball Avenue.
PROPERTY AND LEGAL FORM
EEDAS S.A. E.S.P. Is a mixed public services company, joint-stock company, of the type of anonymous; is governed by the Political Constitution of Colombia and by the rules of private law, in accordance with the provisions of Law 142 of 1994.
MARKETS SERVED
The geographic locations where the products and services are offered.
in the Archipelago of San Andrés, Providencia and Santa Catalina islands, also extended to Non-Interconnected Zones where similar issues are carried out.
THE TYPES OF CLIENTS AND BENEFICIARIES
Public and private sector clients.
ORGANIZATION SIZE
The total number of employees
53
The total number of operations
762
Net sales (for private sector organizations) or net income (for public sector organizations)
$5.014.014.448 COP
Total Capitalization (for private sector organizations) broken down in terms of debt and equity
| Debt | 0 COP |
| Equity | 0 COP |
The quantity of products or services provided.
6
EXPLAIN HOW YOU DEFINE OPERATIONS
The operations reported are in accordance with the Accounting and Financial Information Standards (AFIS), for companies that are not listed on the Stock Market, and that do not capture or manage Public Savings, which is an integral part of the Public Accounting Regime (PAR) adopted by the General Accounting Office of the Nation.
Information about employees and other workers
| Sexo | Permanent | Temporal |
| Male | 3 | 29 |
| Female | 1 | 20 |
| Total | 4 | 49 |
| Name of the Region | Permanent | Temporal |
| San Andres, island | 3 | 33 |
| Total | 3 | 33 |
| Full time | Part time | |
| Male | 23 | 9 |
| Female | 16 | 5 |
| Total | 39 | 14 |
STRATEGY
Statement from senior decision-makers
Author’s name
Randy Allen Bent Hooker
Author’s Title
Gerente General
Statement
In accordance with the United Nations guidelines in the Millennium Development Goals, specifically in relation to objective No. 7 “Affordable and non-polluting energy” EEDAS S.A. E.S.P. has found the appropriate route to be able to broaden its horizon. The company manage to strengthen itself and become a recognized actor in the energy sector with a voice in the future of the transformation of energy in our country and especially in non-interconnected areas in the provision of this service.
From EEDAS S.A. E.S.P. we follow a business philosophy oriented towards the execution of innovative projects that generate a better quality of life in the community where we develop our corporate purpose. We strengthen our commitment to transparency and clarity of our activities, with social responsibility, and enhancing the conservation of the environment as a fundamental pillar of life and balance between economic benefit and adequate provision of public services.
Starting with the implementation of administrative and operational reengineering mechanisms, this administration managed to redefine its strategic focus and identify new market niches that would allow the company to enhance its management, and begin to transform the reality of the archipelago department through the formulation, implementation and execution of energy efficiency projects, based on non-conventional energy sources; innovative, sustainable and environmentally friendly.
Starting with the implementation of administrative and operational reengineering mechanisms, this administration managed to redefine its strategic focus and identify new market niches that would allow the company to enhance its management, and begin to transform the reality of the archipelago department through the formulation, implementation and execution of energy efficiency projects, based on non-conventional energy sources; innovative, sustainable and environmentally friendly.
Our commitment to sustainability is demonstrated by the execution of several projects based on Non-Conventional Sources of Renewable Energy and Energy Efficiency. Such is the case of the South end project, which consisted of a sustainable energy solution for public lighting in the South of the San Andrés Island, reducing Co2 emissions, additionally, the fishing terminal project was developed for artisanal fishermen in the north of San Andrés, with the implementation of a solar / mini-wind self-generation system.
This vision of sustainability will lay the foundations to turn the islands into an energy model, not only exportable to the other Non-Interconnected Zones, but to the entire Caribbean, positioning the country as a leader in Energy Efficiency and Non-Conventional Renewable Energy Sources.
GOVERNANCE
Governance Structure
In the organization, the General Management and administration of the Company will be exercised, within its legal and statutory responsibilities, by the following bodies:
- General Assembly of Shareholders
- Board of Directors
- General Manager
- Fiscal Auditor
- External Audit of Management and Results
CONFLICTS OF INTEREST
EEDAS S.A. E.S.P. considers that conflicts of interest must be managed and resolved in accordance with the particular characteristics of each case. Any situation that presents doubt in relation to the possible existence of a conflict of interest must be treated as if it existed.
Members of the Board of Directors and Manager.
When a Member of the Board of Directors finds that in the exercise of his or her functions he may be faced with a conflict of interest, he or she will immediately inform the other members of the Board at the latest at the next Board meeting, and in any case, will abstain from participating in the discussion and decision of the matter that generates the conflict of interest situation. The related decision will be made by the other members of the Board of Directors. The foregoing notwithstanding that the Board of Directors, after evaluating the particular situation, comes to consider that the Member is not in a situation of conflict of interest.
If the Manager of the company may be faced with a conflict of interest, he must report it immediately to the Board of Directors at the latest at the next Board session and, in any case, refrain from participating in the discussion and decision of the matter that generates the conflict of interest situation.
A pesar de lo anterior, no toda abstención en la toma de decisión podrá ser entendida como un conflicto de interés de los miembros de Junta Directiva o del Gerente.
Employees
As a general rule, it is established that whoever is faced with a possible conflict of interest and must make a decision, must refrain from participating in it and raise the case to the Manager. The foregoing, without prejudice to the cases in which the Company establishes mechanisms aimed at managing the conflict of interest or establishes the non-existence of the eventual conflict.
The Manager will preliminarily assess the existence of a possible conflict of interest and, if it is considered that it is facing it, the situation must be brought to the attention of the Board of Directors, in order for it to determine in each specific case how to manage or solve the conflict. Any situation that presents doubt on the part of the Manager in relation to the possible existence of a conflict of interest must be address as if it existed.
Performance Evaluation of the Highest Governance Body
The evaluation of the performance of the members of the Board of Directors, individually and as a collegiate body, will be carry out at least one (1) time per year, separately from the Administration of EEDAS S.A. E.S.P.
The performance evaluation of the Administration, made up of the Board of Directors and General Management, will be carried out by presenting the general dashboard of indicators that shows the result of compliance with the processes that make up the entity’s Quality Management System, as a percentage
Independence
Yes it is
Frequency
Once per year
If the evaluation is a self-evaluation
No it is not
The results of the evaluations and quality management indicators are the basis for the development of improvement actions, which is sought to strengthen the organization and achieve the proposed goals.
REPORTING PRACTICES
Entities included in the consolidated financial statements
EEDAS S.A. E.S.P., does not have subsidiaries, the entity is only one.
Definition of the contents of the reports and the Coverage of the topic
EEDAS within the institutional objective makes clear the commitment to the performance of the activities of Auditing of public services. Also towards the achievement of a comprehensive, transparent, effective and efficient management, with the purpose of fulfilling the essential purposes of the State, in accordance with the corporate purpose of the company, which also includes participation in energy markets, advisory services, consultancy, auditing or intermediation, in any of the sectors of public services, whether domiciliary or not. It is clear that within the activities carried out by the company, economic, environmental and social issues converge which, when conceptualized, could influence decision-making in interest groups.
In relation to the above, in the guidelines of the Strategic Plan of the company, the implementation of a Comprehensive Energy System was established. This is sought to integrate all kinds of technologies, resources, practices and solutions that provide reliability and sustainability through the solutions proposed through the incorporation of FNCER as alternatives that help to supply the energy demand initially in ZNI, whose benefits would be reflected in the reduction of cost and CO2 emission.
EEDAS S.A. ESP, through the management indicators and the follow-up and monitoring carried out to the missionary activities, seeks to analyze the possible adjustments that allow the organization to meet the objective established within its Good Governance Policy and with the requirements established for the preparation of the Sustainability report.
List of material topics
Within the process of defining the contents of the report and taking into account the company’s corporate purpose, which also includes participation in energy markets, advisory services, consultancy, Auditing or intermediation, in any of the sectors of the public services, whether domiciliary or not. The organization determined as material themes: auditing, projects, health and safety at work and in the community.
Information restatement
It is the first time that the organization presents its sustainability report, therefore it does not have previous reports.
Period covered by the report
From January 01 to December 31, 2020
Reporting cycle
The reporting cycle is annual
Contact point for questions about the report
Name:
Edward Jay Rueda
Email:
Job Position:
Technical and Projects Deputy Manager
Telephone
(8) 512 8024 Ext. (106)
